It is important that the City of Parkland responds to requests for public records in a timely manner. To make sure this happens, the City Clerk's Office has adopted the following guidelines.
2000 Florida Statutes Title X, Chapter 119.01; covering public officers, employees, and public records; states that it is the policy of the state that all state, county, and municipal records shall be open for personal inspection by any person (exemptions are listed in the statute).
"Public records" mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other materials, regardless of physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.
Chapter 119.07 allows the custodian of the public record to charge a reasonable fee of no more than $0.15 per one-sided copy and no more than $0.20 per two-sided copy. Charges for copies of city maps or aerial photographs supplied by city personnel may also include a reasonable charge for the labor and overhead associated with their duplication.
Unless otherwise provided by law, the fees to be charged for duplication of public records shall be collected, deposited, and accounted for in the manner prescribed for other operating funds of the agency. An agency may charge up to $1 per copy for a certified copy of a public record.
The City Clerk's Office, in conjunction with the IT Department, is working diligently to make commonly requested records easily accessible to public. Click here to access our document management webpage, then select City Clerk.